INTRODUCTION

Administrators must protect company assets and ensure people have proper access to resources. One way to do that is to ensure that volunteers can easily find and complete their tasks, even if they cannot create a Google account. By following the steps above, you can ensure that your volunteers have a way to communicate, collaborate, and complete their work. This short how-to guide helps information administrators at nonprofit organizations create volunteer email addresses for volunteers. In-house, company-controlled emails ensure every volunteer has access to the resources they need to collaborate and complete tasks and allow administrators can fully monitor and control access.

Benefits of setting up a volunteer email login

There are several advantages to using in-house emails besides control and guaranteed access.

Here is a brief list of the benefits of creating and assigning in-house email addresses.

• Eliminates the need for volunteers to sign up for a (different) Google account
• Ensures volunteers have a way to view or update internal documents
• Administrators can change passwords to ensure that only current volunteers can access documents or other resources
• Administrators can delete email addresses if necessary
• Safety: Administrators can be sure that documents do not run malicious code
• Centralized version control: Administrators can monitor all changes to documents and restore them if necessary

In the next section, we will review the process of creating a volunteer email address that will allow temporary staff members to access company assets.

HOW TO CREATE A VOLUNTEER EMAIL

Let’s review the process in detail.

• Navigate to your Google Admin Console
• Click Create a New User
• Consider using “Volunteer” as the Last name
• Select one of your organization’s domains as the address
• Create a password for the account

If you need to create personalized email addresses or more than one volunteer email address, select the Bulk Update Users option. If you have the Business Standard plan, you can easily control user permissions from the Admin Centralized administration area.

NICE-TO-KNOW INFO

If you have the Business Standard plan, you can easily control user permissions from the Admin Centralized administration area. Google Workspace Admin Only administrators can create new users and email addresses and change company account passwords.

For more information about this process, please visit Google’s official documentation. About Google Workspace email aliases

To learn how to stop your files from being shared, downloaded, printed, or copied, visit Stop, limit, or change sharing

CONCLUSION

As you can see, there is a simple way to ensure that all volunteers can access the resources they need without signing up for an (additional) account, and Google Workspace admins can ensure the safety of their company resources.